Administrator

Umeå University Faculty of Science and Technology

Umeå University is one of Swedens largest higher education institutions with over 41500 students and about 4600 employees. The University offers a diversity of high-quality education and world-leading research in several fields. Notably the groundbreaking discovery of the CRISPR-Cas9 gene-editing tool which was awarded the Nobel Prize in Chemistry was made here. At Umeå University everything is close. Our cohesive campuses make it easy to meet work together and exchange knowledge which promotes a dynamic and open culture.

The ongoing societal transformation and large green investments in northern Sweden create enormous opportunities and complex challenges. For Umeå University conducting research about and in the middle of a society in transition is key. We also take pride in delivering education to enable regions to expand quickly and fact the future is made here.

Are you interested in learning more Read about Umeå university as a workplace

This position will be based at Umeå Marine Sciences Centre (UMSC) which is a unit within Umeå University and is located in Norrbyn just 40 km south of Umeå. UMSCs strategic remit focuses on research education environmental monitoring and public engagement. Particularly relevant to this position UMSCs area of remit includes the Arctic sub-Arctic and extreme environments with the former warming at three times the global average. Further UMSC hosts world-class research infrastructure and platforms including mesocosms research vessels and a scientific diving team. Further information can be found here.

Location of work: In person at Umeå Marine Sciences Centre.

Job description

This is an exciting opportunity to support the operation and development of UMSC as part of our ongoing transformation initiatives. Are you a service-oriented and independent administrator who enjoys various tasks

Tasks
As a UMSC administrator you will work with varying administrative tasks. These are varied and involve independent work where you need to be able to handle several different matters at the same time.

• Support the leadership team and assist with administrative support in various business processes and tasks including planning events taking meeting notes and coordinating documents.
• Support the UMSC economist with some finance-related administrative tasks.
• Work with economy and HR related tasks such as travel requests and follow-up ordering procurement.
• Investigate and ensure that UMSCs administrative processes are functioning properly and that there are guides for various administrative processes.
• Manage the units annual calendar archive and diary including the Microsoft Teams portal.
• Keeping UMSCs intranet updated.
• Support to recruiting managers when introducing new employees (planning and implementation).

This may vary over time and other similar administrative tasks may be included.

Essential competencies

• At least upper secondary degree or equivalent and several years of experience from similar administrative tasks.
• Experience of working in administrative systems and good verbal and written skills in both Swedish and English.
• Have a detailed knowledge of the Microsoft computing environment.
• Personal qualities desirable for this position are service-oriented solution-focused independent initiative cooperative flexible communicative good organizational skills and meticulous.

Meriting competencies

• Experience of administrative work at a government agency and in management and/or various functional groups.
• Experience with university systems including Raindance Office suite Primula and/or equivalent systems from other businesses.
• Technically knowledgeable and have experience working with web tools.

Great importance will be placed on personal suitability.

Terms and conditions
This is a full-time position for 11 months. Expected start date for position will be August 2026 or according to agreement.

The application should include:

• A cover letter clearly stating summarizing your qualifications and experience how those enable you to meet the required criteria and your motivation for applying (max 2 pages)
• A curriculum vitae (CV)
• Contact information for at least two reference persons
• Other relevant documents that the applicant wishes to provide.

The application must be received via our e-recruitment system Varbi no later than the

For questions regarding the position please contact:

Nick Kamenos Director of UMSC;

Umeå University strives to offer an equal environment where open dialogue between people with different backgrounds and perspectives lay the foundation for learning creativity and development. We welcome people with different backgrounds and experiences to apply for the current employment.

We kindly decline offers of recruitment and advertising help.

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Required Experience:

Unclear Seniority

Employment Type : Full-Time
Experience: years
Vacancy: 1