Senior Executive Assistant

About the Role

As a Senior Executive Assistant, you will be the trusted partner to our CEO and Executive Management Team (EMT), ensuring their time and priorities are managed effectively. You will coordinate executive-level activities and handle sensitive information with discretion. In addition, you will lead and connect our global executive assistant network, fostering collaboration and best practices. This is an opportunity to work at the heart of a global organization, where your expertise will make a real impact.

What You Will Do

• Serve as a bridge between the CEO and other stakeholders (including board members, senior executives, clients and employees), ensuring smooth communication.

• Compile, verify and analyse information for report, presentations and official releases.

• Transcribe, type, format, and proofread a wide variety of material (e.g. correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) correctly and in time, using word processing, presentation, graphics and spread sheet software.

• Prepare documents and presentation materials; screen and respond to incoming correspondence, inquiries, and phone calls; draft letters and official information releases; arrange and attend meetings; take and distribute minutes. Secure confidentiality of data and documentation archiving.

• Coordinate internal and external meetings/activities, including travel arrangements for attendees, and ensuring that various meeting amenities are available. This involves prioritizing tasks and allocating time efficiently.

• Manage CEO’s schedule, travel arrangements and expenses to make best use of their time and in the most cost-effective way, incl. preparing and maintaining travel cost budget.

• Act as a key member of the Stockholm office crisis team, supporting communication and decision-making during critical situations to ensure business continuity.

Who You Are

• You have several years of experience in an executive assistant role supporting senior executives, ideally in an international organization.

• A natural collaborator with strong networking ability and emotional intelligence.

• Skilled at creating structured, visually appealing presentations for executive and board meetings.

• You display a comprehensive understanding of office management systems and digital tools. You are comfortable with project management software, email platforms and document management systems. You are digitally savvy and quick to learn new technology.

• Proactive and confident, with a solution-oriented mindset and the ability to identify issues and contribute ideas.

• Highly organized: able to manage multiple priorities, handle large volumes of information, find answers quickly and meet deadlines under pressure.

• An excellent communicator in Swedish and English, both spoken and written.

• Trusted for your discretion and ability to maintain confidentiality at all times.

If you are up for the challenge and think this sounds like you, apply today! Please note: due to GDPR we do not accept applications via email. As part of our recruitment process, background checks may be conducted for this position.

What We Can Offer You

Our purpose, Breaking Barriers to Well-Being, provides meaning to everything we do. Join us to improve well-being for people and drive positive change for society and the environment. At Essity, you'll feel valued, empowered to grow, and challenged to achieve business results in a collaborative and open atmosphere. Innovate for Good | Excel Together | Be You with Us

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